(Accepted by the AB&TCC Officers & Board March 2003, Amended November 2003, Amended 2004)

GENERAL INFORMATION

Specialty Chair

Specialty Chair must be a member in good standing of the AB&TCC for a minimum of 2 years. (November 2003 Amendment)

Districts

The United States are to be divided into four districts or regions, which are as follows:

 Eastern: Connecticut, Delaware, Maine, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, Vermont.

 Southern: Alabama, Arkansas, District of Columbia, Florida, Georgia, Louisiana, Maryland, Mississippi, North Carolina, South Carolina, Tennessee, Texas, Virginia, West Virginia.

 Central: Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, Oklahoma, South Dakota, Wisconsin.

 Western: Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, Wyoming.

 Rotation

Two of the regions may have specialty shows in each calendar year. One show will be designated as the national specialty and one show will be designated as the regional specialty.  The Regional Specialty may not be held the month prior, during, or after the National Specialty.

 A copy of the rotation schedule is included in the specialty manual as well as part of the application packet.  The club secretary upon request will provide a rotation schedule to members considering hosting a specialty.

 A written application/proposal must be submitted to the club secretary of the American Black and Tan Coonhound Club by the following dates in order for the region on the rotation schedule to receive first consideration.

• National Specialty---Two years prior to the event (before January 1)(Amended April 2004)
• Regional specialty---Two years prior to the event (before June 1)(Amended April 2004)

 Districts are not required to hold a specialty, regional or national.

 A district may choose to skip a year in the holding of a regional specialty, but then defers having one until that district comes up again in the rotation.

 A district opting not to hold the national specialty in a particular year in which it is their turn, then defers having one until that district comes up again in the rotation.

 If there are no applications for a national or a regional by the deadline for the specialty [National Specialty---Two years prior to the event (before January 1) and Regional specialty---Two years prior to the event (before June 1)(Amended April 2004)] any other region may apply and will be given equal consideration by the AB&TCC Board.  Once the deadlines pass no preference will be given to the region that missed the deadline originally.

 Finances

The national club is solely responsible for all finances related to regional and national specialties.

o       All monies collected (i.e. checks) should be turned in to the treasurer in a timely fashion and not as a lump sum after the specialty. 

o       All trophy purchase expenses, the dinner expenses, and judge’s gifts should be planned and the treasurer should forward the necessary funds.

o       At an independent where the club is responsible for the judging expenses there should be a check from the club for payment the day of the specialty.

The final financial report is due in the treasurer’s office within 45 days of the event. Any funds remaining after all expenses are paid are to be submitted to the treasurer with the report. Any deficit reported is to be accompanied by a request for reimbursement.

Other

It is recommended, but not required, that the specialty (national) be independent of an all breed show, and that both specialties (regional or national) be held in conjunction with at least one all breed show.

The national club will assist in any way possible, for both regional and national specialties. Mailing lists and information from previous specialties will be available.

Any group of Black and Tan supporters may choose to have a supported entry at an all breed show. This is outside the authority of the national club, and as such, the national club has no responsibility for any aspect of such activity.  In no case shall the national club be listed as a participant or as the responsible party.

PROCEDURE FOR APPLYING FOR A SPECIALTY

Application

An application may be requested of the club secretary. An application form can be found in the form section of the specialty manual. The completed application form sent to the AB&TCC must include the following:

 o       Date of proposed specialty.

o       Location.

o       All-breed show(s) in conjunction (if applicable).

o       Proposed show committee membership.

o       Proposed show chairman.

o       Proposed show secretary or superintendent.

o       Proposed sub-committee chairmen: publicity, advertising, and trophy.

o       Source of ring equipment, and obedience equipment if applicable.

o       Possible judges, including availability and costs

o       Names of Black and Tan Supporters in the area expressing an interest in working on and/or exhibiting in the specialty (not just club members).

o       Motel/banquet possibilities, with approximate costs, within the general area of the show.

o       Information regarding travel access---automobile, airplane etc.

o       Any other general information that may be of help or interest to the board.

o       Budget---as detailed as possible, including show secretary / superintendent costs.

 Submission

A written application/proposal is submitted to the club secretary of the American Black and Tan Coonhound Club by the following dates:

• National Specialty---Two years prior to the event (before January 1)(Amended April 2004)
• Regional specialty---Two years prior to the event (before June 1)(Amended April 2004)

Within five (5) days of receipt of the proposal, the secretary will transmit copies of the proposal to all board members.

 The board will discuss the application among themselves, and request additional information from the requestor if needed.

 Approval

A vote will be held (either by mail or e-mail) after discussion and additional information has been collected.

 A simple majority of the total board (not total votes) is necessary for approval. (Ballots are to be kept as a part of the secretary’s permanent file for a period of two years).

 Upon receipt of a majority vote, the club secretary shall immediately do the following:

 o       If the vote is to approve, the secretary will so notify the show chairman named in the proposal, and direct him/her to proceed. Also, the secretary will file a show application with the AKC.

• If the vote is negative, the secretary will immediately notify the person listed as show chairman in the proposal.

SHOWCHAIR RESPONSIBILITIES FOLLOWING APPROVAL

The show chair will become familiar with the rules of the AKC pertaining to the conduct of a dog show and/or obedience trial. All applicable regulations of the AKC will be followed.

The show chair should immediately advise the show committee of board approval and should provide the necessary information and deadlines to each committee chairman in order that they may proceed with their designated duties.

The show chairman should immediately confirm in writing the show site, and source of ring equipment, including obedience equipment if applicable.  Copies of all documents are to be sent to the club secretary as they are generated.

The show chairman should contact and confirm in writing the judges selected for the assignment and also obtain a written estimate of their expenses.

The show chairman should immediately obtain and confirm in writing the following:

• The show secretary/superintendent.
• Required deadlines for the premium lists and the show catalog.
• Shows held in conjunction with an all-breed club should also confirm in writing the manner in which the host club will divide sweepstakes awards and futurity entry fee funds.
• Motel and banquet arrangements, as well as a suitable area for holding the annual meeting at the National event, should be completed within the first six months of the approval date.

 Prior to the premium list deadline provided by the show secretary, the following items should be confirmed, preferably in writing:

• Stewards for breed classes, obedience, sweepstakes, futurity if applicable.

• Show veterinarian
• Show photographer

 The show chair should begin to make specialty announcements in the club newsletter on a monthly basis, as the arrangements are confirmed. This will enable members to make their plans well in advance and give them every opportunity to support the event.

The show chairman should keep accurate and up-to-date financial records of all receipts/expenses for the specialty making sure checks are promptly deposited. A final expense report for all specialties is due to the club treasurer no later than 45 days after the event. The show chairman should also provide a copy of the premium lists to the club secretary along with marked catalogs.

JUDGE SELECTION PROCESS

Background

Judges should be chosen carefully and should be familiar with our breed and capable of giving authoritative opinions after examination of dogs brought before them. It is preferred that candidates have experience judging large entries in multiple regions of the country. 

No conformation judge may be selected within a four-year period of a prior assignment at a club specialty.

All judges chosen to judge at a National Specialty will be asked not to judge the breed for the six months prior to the specialty. This request does not apply to the Regional Specialty.

Obedience judges must be licensed to judge all obedience classes.

The host-show committee (if held in conjunction with all-breed shows) should be solicited first for potential judge candidates. The show chair should also look into the availability of qualified judges local to the show location.

Preliminary questions to ask candidates include, licensing status  (judge must be AKC licensed for the Breed). Judge's Fee  (may be per dog, by day or total event). Travel Expenses, hotel accommodations and meals that will be required by the judge. And their ability and willingness to decline other judging assignments as required by the judge selection guidelines.

Vote by the Membership

After this first screen, candidate names should be sent be the club secretary for a general membership vote of preference.

Following a tally, the show chairman will confirm availability and the terms of the agreement with the judge who receives the most votes. Once the judge accepts the assignment they should be asked to submit a short biography to be included in the newsletter.  Assuming all other arrangements are made, the board should be notified for final approval as soon as possible so that the judge can be put under contract and the AKC notified.

The Futurity judge selection need not be licensed to do the breed, and can be a long time breeder or exhibitor. They are not paid but should be invited to the banquet. They should turn in a report to the show chair for the newsletter.

 Judge's Contracts

Contracts must include the following points:

• Name of contact
• Show Dates
• Name of Club
• Indoor or Outdoor
• Location of Show
• Judging Assignment
• Judging Restrictions
• Judge's Fee
• Travel Expenses
• Hotel Accommodations
• Meals
• Reimbursements
• Written Judge's comments

Usually the conformation judge will also judge Junior Showmanship. If this judge agrees to preside over Junior Showmanship, be certain to include this in the judge's contract. If you need a separate judge, often a local AKC-licensed judge will do so. This is an ideal assignment for a provisional judge if one is available locally. These judges will welcome the experience.

Miscellaneous

Judges must be engaged for all events. All judges should be invited to attend and speak at the Judges' Dinner and asked to write a critique for publication in the newsletter.

For performance events (i.e. obedience), the chairman should contact the host-show committee (if held in conjunction with all-breed clubs) to ask for potential judge candidates. Also, local performance clubs may be able to recommend local judges who are properly licensed.

JUDGE SELECTION PROCESS

Background

Judges should be chosen carefully and should be familiar with our breed and capable of giving authoritative opinions after examination of dogs brought before them. It is preferred that candidates have experience judging large entries in multiple regions of the country. 

 No conformation judge may be selected within a four-year period of a prior assignment at a club specialty.

 All judges chosen to judge at a National Specialty will be asked not to judge the breed for the six months prior to the specialty. This request does not apply to the Regional Specialty.

 Obedience judges must be licensed to judge all obedience classes.

 The host-show committee (if held in conjunction with all-breed shows) should be solicited first for potential judge candidates. The show chair should also look into the availability of qualified judges local to the show location.

Preliminary questions to ask candidates include, licensing status  (judge must be AKC licensed for the Breed). Judge's Fee  (may be per dog, by day or total event). Travel Expenses, hotel accommodations and meals that will be required by the judge. And their ability and willingness to decline other judging assignments as required by the judge selection guidelines.

Vote by the Membership

After this first screen, candidate names should be sent be the club secretary for a general membership vote of preference.

 Following a tally, the show chairman will confirm availability and the terms of the agreement with the judge who receives the most votes. Once the judge accepts the assignment they should be asked to submit a short biography to be included in the newsletter.  Assuming all other arrangements are made, the board should be notified for final approval as soon as possible so that the judge can be put under contract and the AKC notified.

The Futurity judge selection need not be licensed to do the breed, and can be a long time breeder or exhibitor. They are not paid but should be invited to the banquet. They should turn in a report to the show chair for the newsletter.

  Judge's Contracts

Contracts must include the following points:

• Name of contact
• Show Dates
• Name of Club
• Indoor or Outdoor
• Location of Show
• Judging Assignment
• Judging Restrictions
• Judge's Fee
• Travel Expenses
• Hotel Accommodations
• Meals
• Reimbursements
• Written Judge's comments

Usually the conformation judge will also judge Junior Showmanship. If this judge agrees to preside over Junior Showmanship, be certain to include this in the judge's contract. If you need a separate judge, often a local AKC-licensed judge will do so. This is an ideal assignment for a provisional judge if one is available locally. These judges will welcome the experience.

Miscellaneous

Judges must be engaged for all events. All judges should be invited to attend and speak at the Judges' Dinner and asked to write a critique for publication in the newsletter.

For performance events (i.e. obedience), the chairman should contact the host-show committee (if held in conjunction with all-breed clubs) to ask for potential judge candidates. Also, local performance clubs may be able to recommend local judges who are properly licensed.

CLUB OFFICIALS SHOWING AT SPECIALTIES

The show chairman, the show committee, and all officers and board members of the national club should be able to show at both National specialties and Regional specialties providing they are held in conjunction with an all breed show and none of the above have been in contact with the judges regarding the assignment. At an independent show, the person making arrangements for and with the judge should not enter or exhibit, however their children should be able to show in juniors.  If any members are on the show committee of the associated all breed shows, they should not enter or exhibit if they have had any contact with the judges.

PREMIUM LIST

General

 When held as an independent show, the show chairman is responsible to provide the

show secretary with the necessary information to construct the premium, and printed

labels will be provided for mailing to all members. For specialties held as part of an

all-breed show, the club show chair is responsible to provide the necessary information

and printed labels for mailing to the show chair of the all-breed club by their deadline.

 All classes and/or competitions must be listed in the Premium List to be held as part of the show.  A copy of a previous independent national specialty can be found in the forms section of the specialty manual.

 Trophies and/or prizes must be listed in the Premium to be given inside the ring.

  All events that will include dogs that are planned on show grounds during show hours must be approved by the AKC before being advertised in the Premium. (CGC test, CERF Clinic, Parade of Title Holders, Training Seminar, Parade of Rescues, DNA testing, VWD testing, microchip clinic). 

 Availability of space needs to be discussed with the other clubs if the specialty is held with an all-breed show.  Space issues still need to be addressed if the show is an independent.

 Items to verify that are correctly included in the premium list

• AKC show number is to be on the front page upper right hand corner of the premium list.

• A list of officers of the show-giving club, with the address of the secretary.
• A list of the members of the Show Committee together with the designation of "Chairman" and the Chairman's address. (and "Obedience Trial Chairman" if an obedience trial is being held).

o       Name of a Veterinarian, whether the vet will be in attendance or on call during show hours.

• Names and addresses of all judges and their assignments.
• Name and address of the superintendent or show secretary who has been approved by the AKC.
• Statement clarifying whether the show is benched or un-benched.
• Exact location of show.
• Date/dates show is to be held.
• Times of opening and closing of the show.
• Prizes/trophies offered specifically listed.
• Show Photographer. It is a courtesy to the photographer to list his/her name and address. It also helps exhibitors if they later need to contact the photographer about pictures taken.
• Entry Fees, being sure to address all classes offered.
• JR Showmanship Competition rules.
• Ribbons and class divisions listed. See ribbons and rosette section of specialty manual.

Suggested breed class divisions

• Regular Classes For both Dogs & Bitches
• Puppy, 6 Mos & Under 9 Mos
• Puppy, 9 Mos & Under 12 Mos
• Twelve to Eighteen Month
• Novice
• Bred-by-Exhibitor
• American-Bred

o       Open

• Winners
• Best of Breed Competition

Obedience Trial

It is understood by the AB&TCC Board that obedience will not make money but it is important to offer obedience at specialties.

The regular classes are, Novice A/B, Open A/B, Utility A/B, and Utility Excellent. It is suggested to also offer the non-regular obedience classes.

Other Classes

Non-Regular (additional) Classes involving Single Dog Entries for both Dogs & Bitches

Veteran 7yrs & under 9 yrs
Veteran 9 yrs & under 11 yrs
Veteran 11 yrs and older

Non-Regular (additional) Classes involving Multiple Dog Entries

Stud Dog Class: For Stud Dogs and two of their Get. It is not necessary that the Get be under the same ownership as that of the Stud Dog. The Stud Dog may be entered separately in one of the regular classes, or if a Champion of Record in Best of Breed Competition, but MUST be entered in the Stud Dog Class, The Get MUST be entered in one of the regular classes. The Stud Dog shall be considered as one entry and requires one entry fee, this being the regular fee plus the additional class fee if the Stud Dog is entered in another class. The Stud Dog must be shown in the ring with the Get. The class will be judged on the merits of the Get.
Brood Bitch Class: Same as for the Stud Dog except substitute Brood Bitch for Stud Dog and Produce for Get.
Brace Class: Two dogs of the same Breed or Variety of Breed with identical ownership and both dogs must be entered in another class.
Team Class: A Class for four dogs of the same Breed or Variety of Breed with identical ownership and dogs must be entered in another class.

Awards of Merit

A percentage of the total BOB entry may be awarded an Award of Merit at the judge's discretion. These awards are reserved for those quality animals the judge feels are worthy of final consideration for Best of Breed. The following formula should be used to determine the number of awards that may be given.  If 0 – 10 Specials entered – no awards of merit will be given; 10 – 20 Specials – up to 2; 20 – 30 Specials – up to 3 may be given.  All awards are solely based on the Judge’s discretion and none may be handed out if the Judge so deems.

Futurity

(at the National specialty only) Rules and entry information must be included. Rules found in the Futurity Rules section.

Sweepstakes

Please note Puppy Sweeps cannot be held on the day of the National Specialty.  It must be held on a supported entry day.  Puppy Sweeps may be held on the same day as a Regional Specialty. Veteran Sweeps may be held the day of the specialty or on a supported day. Rules found in the Sweepstakes section.

Notices

This is your club's opportunity to set the ground rules for your show. Each show site may have special circumstances requiring attention. Such items to consider: RV parking with permit only, designated crating and grooming areas, designated bathing areas, loading/unloading zones, designated exercise areas and poop maintenance, tenting regulations, use of x-pens etc. It is here you should inform your exhibitors of special rules.

Catalog Advertising

Advertise in your premium with the appropriate contacts and information listed.

RV Parking/Permit

If permits are required, the rules and costs should be in your premium with any pertinent deadlines. Check to see if there is premium parking for vans and cars.

Routes to the Show/map

It is helpful for your exhibitors to have written directions to your show site after entering town, as well as a basic map.

Hotels/Motels

The host hotel and contact should be listed, as well as alternate hotels in the area. It is preferred that listings include lower as well as higher rate hotels. If the host hotel has any special rules about dogs the information should be included with the listing, i.e. No dogs in Lobby, or Deposit per dog required.

GUIDELINES FOR SHOW COMMITTEES

Trophies, Ribbons and Rosettes

The show chair will provide the trophy chair with all necessary information needed to complete their task efficiently.  Included in the show manual are blank forms listing show, date, location, specialty or supported entry, and any other information needed by the trophy chair. The show chair is to complete the appropriate information then send the form to the trophy chair. The trophy committee will locate and arrange the purchase of quality trophies, rosettes and ribbons to be awarded by the guidelines of the club’s trophy committee. The trophy chair is to actively solicit donations to the trophy fund by providing information to the club newsletter and the club web site in a timely fashion.  Monies collected are to be forwarded to the club treasurer promptly as they are received.  The show’s trophy committee will prepare the acknowledgments of the trophy donors by the designated deadline to appear in the premium list and catalog, making sure to include descriptions of all challenge and/or perpetual trophies offered through the club. The trophy table and the preparation of trophy cards are also the responsibility of this committee.

Trophy form to be found in the form section of the specialty manual.

RIBBON PRIZES

Regular Classes:

First Place......................Blue Ribbon

Second Place.................Red Ribbon

Third Place....................Yellow Ribbon

Fourth Place..................White Ribbon

Dark green qualifying score ribbons will be awarded to dogs in all regular obedience classes that have obtained a qualifying score.

Winners...................................................................................Purple Rosette

Reserve Winners.....................................…........................... Purple/White Rosette

Best of Winners.......................................…...........................Blue/White Rosette

Best of Breed..........................................…............................Purple/Gold Rosette

Best of Opposite Sex..............................................................Red/White Rosette

High In Trial...........................................................................Blue/Gold Rosette

Non-Regular Classes: Futurity, Jr. Showmanship, Breed, &. Obedience

First Place.............……………………………….……….....Rose Ribbon

Second Place...………………………………..…………......Brown Ribbon

Third Place.........……………………………………..….......Light Green Ribbon

Fourth Place...........………………………………...…..........Gray Ribbon

Best Futurity Puppy, Best Futurity Junior, Grand Prize Futurity & Best Junior Handler.....................................................………………......Pink/Green Rosette

Grand Prize Futurity offered............…...……………….......Black/Tan Rosette

Award of Merit................................………………..........….Dark Green Rosette

At the judge's discretion, an Award of Merit may be presented to entries other than the Best of Breed and the Best of Opposite Sex winners. The following formula should be used to determine the number of awards that may be given: If 0-10 Specials entered - no awards of merit will be given; 10-20 Specials - up to 2; 20-30 Specials - up to 3 may be given. All awards are solely based on the Judge's discretion and none may be handed out if the Judge so deems.

Hospitality

This committee will arrange for a hospitality room and/or hospitality table in the host hotel or on the show grounds for welcoming exhibitors and friends, staying within the budget proposed by the committee. Donations by club members and friends or organizations may be helpful in defraying the costs and every effort should be made to explore plausible donations.  The committee may also be responsible for arranging the purchase of judge’s gifts, corsages, and plan the judge’s lunch. Optional suggestions (budget allowing) would be welcome baskets and information packets to be placed in the rooms occupies by the ABTCC and their friends. A map of the show site for the hospitality bags and in the hospitality room, showing where dogs are not allowed and where exercise areas/washing facilities is helpful. A map to the show vet's office if they are not in attendance, as well as the location of a hospital or emergency care facility for people attending the show is also useful. Maps showing local areas of interest, nearby shopping and restaurants are very much appreciated by out of the area exhibitors

Banquet

At the National Specialty, there is an option to hold the annual meeting following the judging or waiting until before or after the meal service. Raffles, auctions or other entertainment may also be planned for before or after the meal if time allows. It is strongly suggested all raffles and auctions be silent, items displayed during dinner and winners notified at close of auction in order to save time. Judges are always invited to the banquet as a guest of the club, and should be asked to speak briefly about the entry.

Steps to a successful banquet:

• Estimate the number of people who will be attending the banquet.
• Select a site for the banquet. The first consideration should be the site hotel, but if they are not equipped, alternate sites should be considered. Try to select a site that will be as flexible as possible to changes in the menu count and number of attendees. Remember that you may get requests for changes up to the time of the banquet.
• Inspect the dining facility and ask for a sample of the food.
• Call or write a letter to each of the alternate sites to request information concerning facilities, capacity, menu, availability of dates, reception area, PA system, etc.
• Work with the selected banquet site(s) to create a contract that will cover: banquet date, menu selection and price, table setup, availability of meeting equipment, and banquet schedule.
• Select a menu that will satisfy the largest number of people. A good rule of thumb is to have a choice of beef, chicken, and fish or vegetarian dishes.
• Select the prices for each of the banquets and meal selections. Prices should be defined to cover the cost of the meal, and banquet overhead. Make sure that the price of the meal includes all taxes and gratuities.
• Make sure there are extra chairs for those who want to attend the post meal meeting or other activities, but do not want to attend the meal.
• Coordinate with the treasurer to make sure all the banquet bills are paid in a timely fashion.
• Notify the newsletter and the web site of all banquet arrangements.  Have a reservation form included in the newsletter and on the web site.

Grounds and Equipment

This committee should obtain the necessary ring equipment, tents, and individuals necessary to set up the equipment making sure the setup is accomplished the day prior to the show. Necessary arrangements should be made well in advance for a PA system, portajohns, tables, chairs, trash containers, poop scoops, etc. The committee should also obtain individuals to provide clean up during and after the show. Optional items would be plants and flowers to decorate the ring and show site, a security person, and perhaps a parking attendant. If your show's superintendent does not provide ring equipment (not ideal) arrange to borrow or rent sufficient ring equipment for all activities.

• Plan your ring location, outline and size. Make sure you are familiar with the regulations for ring size requirements.
• Arrange for a poop scooping services and/or provide adequate supplies for people to clean up after their own dogs.
• Arrange for adequate trash receptacles above and beyond the requirements for poop scooping and make sure these are emptied regularly.
• Arrange for parking and hookup for RV's. Many hotels and facilities do not allow people to stay in RVs on the property. If this is the case find a local campground where the RV people can set up. Make sure there is a price stated in the premium for RVs and a contact point for reservations.

o       The AKC requires that you have handicap parking and grooming areas available.

• Arrange for security personnel if necessary.
• Arrange for adequate restroom facilities, portable restrooms if necessary, and make sure they are stocked throughout the show.
• Find a Public Address system if necessary.
• Have water and ice ready for dogs that overheat.
• If needed, arrange for rental of chairs and tables for trophies, booths, show secretary, photographer, EMT personnel, etc.
• Have signage for exercise areas, restrooms, telephones, no dogs allowed, etc.

o       Crating and grooming areas are very important, make sure there is enough for the expected entry and possible weather conditions.  Check on availability of designated crating and parking for exhibitors.

Publicity and Advertising

Solicitations for catalog ads should begin early. The committee should establish rates taking into consideration the production costs of the catalog and whether ads are camera ready or not. The committee should allow ample time to collect and organize ads in order to meet the deadline established by the show secretary. It would also be recommended that non-club members have a higher advertising rate than that designated to members. Major dog related companies should be contacted for ads well in advance and a booster page or patrons page might also be a worthwhile consideration.

Fundraising

Optional but effective fundraising efforts including raffle, auction, coonhound booth/boutique, garage sales, CERF clinic, CGC test, food concessions, etc. It should be kept in mind that if any fundraising projects are taken on, they should be started as early as possible and volunteers will be needed to organize these projects as well as to work on them the day of the show.

RULES FOR PUPPY AND VETERAN SWEEPSTAKES

Puppy Sweepstakes Rules

All dogs may enter which meet the age requirement, regardless of titles held or show wins attained. There is no restriction on who may handle a dog in Sweepstakes classes.

Division of Sweepstakes entry fees;

 Prize Money

Of the total entry fee, 35% will be retained by the American Black and Tan Coonhound Club to defray expenses. The remainder will be divided as follows: Grand Sweepstakes Winner 10%. The remainder to be divided as follows: 1st 35%, 2nd 30%, 3rd 20%, 4th 15%. If there are not four entries for a class, the balance is to be equally distributed among the class placements.

 Veteran Sweepstakes Rules

All dogs may enter which meet the age requirement, regardless of titles held or show wins attained. There is no restriction on who may handle a dog in Sweepstakes classes.

Division of Veteran Sweepstakes entry fees;

Prize Money

Of the total entry fee, 30% will be retained by the American Black and Tan Coonhound Club to defray expenses. The remainder will be divided as follows: Best in Veteran Sweepstakes 15%. The remainder to be divided as follows: 1st 35%, 2nd 30%, 3rd 20%, 4th 15%. It there are not four entries for a class, the balance is to be equally distributed among the class placements.

 The above rules are taken from the Sweeps Rules as used by the AB&TCC and published in the Piedmont Kennel Club catalog Saturday, April 6, 2002.

FUTURITY GUIDELINES

American Black and Tan Coonhound Club Futurity Guidelines

Revised May 2001/April 2002

 1.            Purpose

To encourage the breeding of the best possible Black and Tan Coonhounds and to reward the breeders for their efforts. Thus, the Futurity Stake is weighted towards the breeder. Recognition is also given the owners in whose hands lie the responsibility of developing the inherited potentialities. The sire is recognized for his genetic contribution.

2.         General

A.        Correct and timely nominations of both the litter and the individual puppy are required for stake eligibility.

B.         Prize monies can only be won through competition in stake judging.

C.            Nomination forms may be secured from the Futurity Director.

 3.            Nomination of Litter

A.        Must be by Breeder, or Co-Breeder, who must have been a member of the AB&TCC, in good standing, for at least a six-month period immediately preceding the date of nomination. The nominator, if living, must also be an AB&TCC member at the time of stake judging.

B.         Must be made after the breeding, but before the puppies are whelped. Postmark on envelope transmitting nomination establishes date of nomination.

C.        Fee is $10.00. There will be no refunds.

D.            Nomination of litter makes each puppy in litter eligible for individual nomination.

 3E.  Late Litter Nominations- Modification to guidelines as of May 2002

            1.  Late nomination for litters can be made after the bitch has whelped by submitting a fee of $25.00.  The puppies may then be nominated in the usual manner before they reach 4 months of age. (Modification to guidelines April 2002)

 4.            Nomination of Puppy

A.        Must be by owner, who need not be an AB&TCC member.

B.         Must be before puppy reaches four (4) months of age. Postmark on envelope transmitting nomination establishes date of nomination.

C.        Fee is $10.00 for each nomination. There will be no refunds.

D.        An entire litter may be individually nominated by paying fee for each puppy and supplying whelping date, name and sex for each puppy. If neither litter registration number nor individual registration number is available at time of nomination, this must be supplied as soon as available and in no case later than four (4) weeks before the stake judging.  (Modification to guidelines April 2002)

E.         Any changes in the identifying information which will be included in the Futurity or AB&TCC Specialty Show catalog from that previously provided the Futurity Director must be received by the Futurity Director no later than four (4) weeks before the stake judging. Failure to provide such information will result in disqualification.  (Modification to guidelines April 2002)

 4F. Late Nominations – Modification to guidelines as of April 2002

Late nominations can be made for puppies which have missed the deadline but whose litter was properly nominated by submitting a fee of $25.00.  This must be done no later than 4 weeks before the Futurity Stake judging. Postmark on the envelope transmitting the nomination establishes the date of nomination. This nomination must be done by the owner, who need not be an ABTCC member.  The nomination must be submitted on the proper form, with the puppy’s name and registration number recorded. There will be no refunds.

Late nominations can be made for puppies which have missed the deadline and whose litter was NOT nominated by the breeder submitting a late nomination fee for the bitch of $25.00 AND the owner of the puppy submitting a late puppy nomination fee of $25.00 as well.  Both nominations must be made no later than 4 weeks before the Futurity Stake judging.  Postmark on the envelope transmitting the nomination establishes the date of nomination. The breeder must be a member in good standing of the ABTCC for at least a 6-month period preceding the nomination.  The puppy owner need not be a member of the ABTCC.  There will be no refunds.

 5.         Entry for Stake Judging

A.        Must be entered in one of the regular classes, either conformation or obedience, at the AB&TCC Specialty Show and Obedience Trial. Fee for this entry must be paid.

B.         Futurity Stake entry must be indicated as an additional entry.

C.            Additional class entry must include age division (e.g. Futurity 6-9). Puppies are eligible only for the Futurity Stake, which is in conjunction with the first AB&TCC Specialty Show held on or after the date they reach six (6) months of age.

D.        The puppy must be Owner or Breeder handled during the Stake Judging for the Futurity class the puppy is entered in. Under special circumstances, another member of the ABTCC may be permitted to show the puppy in the initial Futurity class, with prior written permission of the Futurity Chair. The Puppy may be handled by another individual in the remaining competition should the puppy win its class.

 6.         Class Divisions

A.        Stake is divided into four age divisions: 6-9, 9-12, 12-15 and 15 plus months of age.

B.         Each age division is further divided by sex. Thus there are two (2) classes in each age division.

C.        Four (4) placements are made in the judging of each class.

 7.            Sequence of Judging

A.        6-9 puppy dogs, 6-9 puppy bitches

B.         9-12 puppy dogs, 9-12 puppy bitches.

C.        The first place winners from the 6-9 puppy dog & puppy bitch classes, and the first place winners from the 9-12 puppy dog & puppy bitch classes then re-enter the ring to compete for Best Futurity Puppy.

D.        12-15 junior dog, 12-15 junior bitches.

E.         15 plus dogs, 15 plus bitches.

F.         The first place winners from the 12-15 junior dogs & junior bitches, & the first place winners from the 15 plus dogs & bitches then re-enter the ring to compete for Best Futurity Junior.

G.        The Best Futurity Puppy & the Best Futurity Junior then compete for Grand Prize Futurity Winner.

 8.         Division of Total Futurity Stake Monies

A. Puppy Nomination Fees

1.         15% to be kept for general operating expenses.

2.         15% to the Grand Prize Futurity Winner.

3.         10% to the Best Futurity Junior.

4.         10% to the Best Futurity Puppy.

5.         The remaining 50% to be divided equally among those participating in the ring.

B. Bitch Nomination Fees

1.         10% to be kept for the general operating expenses.

2.         60% to the Breeder of the Grand Prize Winner.

3.         30% to the owner of the sire of the Grand Prize Winner.

 9.            Trophies and Ribbons

A.        A trophy and a rosette will be provided for the Best Futurity Puppy, the Best Futurity Junior and the Grand Prize Futurity winners from Futurity operating funds.

B.         Other trophies and rosettes may be awarded at discretion of the national Specialty Bench show committee.

C.            Ribbons are awarded for each placement.

 10.            Records

It is recommended those who have made entries in the Futurity have copies of all pertinent correspondence regarding acceptance of nominations, name changes, etc. available at the time of judging.

Summary of Major Rules

1.         Litter must be nominated by AB&TCC member breeder before it is whelped.  If the bitch is not nominated prior to whelping a late fee will apply (please note Section 4F of the guidelines).  (Modification to guidelines as of April 2002)

2.         Puppy must be nominated by owner, before it reaches four (4) months of age. Owner need not be member of AB&TCC.  If the puppy is not nominated before it reaches four (4) months of age a late fee will apply providing the bitch has been nominated (please note Section 4F of the guidelines).  (Modification to guidelines as of April 2002)

3.         Futurity is an additional class at the National Specialty, and entry form must so indicate. (No points towards Championship are awarded).

4.         The puppy must be Owner or Breeder handled during the Stake Judging for the Futurity class the puppy is entered in.  Under special circumstances, another member of the ABTCC may be permitted to show the puppy in the initial Futurity class, with prior written permission of the Futurity Chair. The Puppy may be handled by another individual in the remaining competition should the puppy win its class.

5.         All information on entry form for Stake judging must be consistent with that which has been supplied the Futurity Chairperson. 

Revised May 2001/April 2002

 Futurity Chairperson Job Description

1.            Maintain an annual record of bitch nominations and funds collected – the record should include the original nomination form submitted.

The Chairperson will sign and date when received, record the date of postmark on remittance envelope, make a copy after signing, keep original for club record, and mail the copy to the nominator.

2.            Maintain an annual record of puppy nominations and funds collected – the record should include the original nomination form submitted.

The Chairperson will sign and date when received, record the date of postmark on remittance envelope, make a copy after signing, keep original for club records and mail the copy to the nominator.

3.         Make available to interested persons, copies of the bitch and puppy nomination forms. The forms contain a summary of the major rules, and the nominator, by signing signifies that they are aware and understand the Futurity Guidelines.

4.         Four (4) times a year, the nominations are to be listed in the Newsletter.

5.         A list of eligible dogs is to be mailed to the Superintendent prior to closing, so only eligible dogs will be permitted to enter the class by the Superintendent.

6.         Prior to the judging date, the Chairman is to figure the amount of money due to the participants. The Futurity Chairman is to forward to the Club Treasurer within two (2) weeks after the Futurity, the Award payments. The awards dispersal should include the names to whom check(s) are to be written, along with the mailing addresses.

Maintain an annual record of the results of the Futurity, including a marked catalog.

 Written and accepted by AB&TCC Officers and Board of Directors May 2001

NATIONAL OR REGIONAL TROPHY FORM

American Black and Tan Coonhound Club Trophies

Please circle correct information or fill in the blanks for EACH show:

 National Specialty     Regional Specialty     Supported entry (if supported entry see supported entry list)

Independent Specialty     All-Breed Venue

Date—

Show Name—

Location—

Date—

SUPPORTED ENTRY TROPHY FORM

 American Black and Tan Coonhound Club Trophies

Please circle correct information or fill in the blanks for EACH show:

Supported entry trophy list

Date—

Show Name—

Location—

Date—

ROTATION SCHEDULE

 A written application/proposal must be submitted to the club secretary of the American Black and Tan Coonhound Club by the following dates in order for the region on the rotation schedule to receive first consideration.

• National Specialty---Two years prior to the event (before January 1)(Amended April 2004)
• Regional specialty---Two years prior to the event (before June 1)(Amended April 2004)

 If there are no applications for a national or a regional by the deadline for the specialty (national specialty-January 1—2 years prior to the event/////regional specialty-June 1—2 years prior to the event) any other region may apply and will be given equal consideration by the AB&TCC Board.  Once the deadlines pass no preference will be given to the region that missed the original deadline.

SPECIALTY APPLICATION

AMERICAN BLACK AND TAN COONHOUND CLUB SPECIALTY APPLICATION

NATIONAL_____ REGIONAL_____ DATES PROPOSED:______________________________

DISTRICT APPLYING:  EASTERN_____ SOUTHERN_____ CENTRAL_____ WESTERN_____

LOCATION OF PROPOSED SPECIALTY: ___________________________________________

__________________________________________________________________________                            

_____________________________________________________________________________

NAME & DATE OF ALL BREED SHOW(S) IN CONJUNCTION (if applicable):

_____________________________________________________________________________

SPECIALTY __________________________________________________________________

FUTURITY____________________________________________________________________

Futurity competition is held only at a National Specialty.

SWEEPSTAKES _______________________________________________________________

At National Specialties including Futurity competition, it is recommended that puppy sweepstakes be held on a separate date to afford puppies a less stressful schedule.

ADD'L CLUSTER SHOWS _______________________________________________________

_____________________________________________________________________________

NAME & ADDRESS OF PROPOSED SHOW SECRETARY OR SUPERINTENDENT:

_____________________________________________________________________________

At independent specialties held within an all specialty venue the cluster may have a common superintendent.  The cluster chairperson will have this information and other information necessary for the show committee.

PROPOSED SHOW CHAIRMAN: __________________________________________________

TROPHY_____________________________________

ADVERTISING ________________________________

PUBLICITY ___________________________________

HOSPITALITY _________________________________

GROUNDS ___________________________________

OTHER______________________________________

NAME & ADDRESS OF PROPOSED BREED JUDGE (list 3 options), including availability and cost:

_____________________________________________________________________________

_____________________________________________________________________________

NAME & ADDRESS OF PROPOSED SWEEPSTAKES JUDGE including availability and cost:

_____________________________________________________________________________

NAME AND ADDRESS OF PROPOSED FUTURITY JUDGE including availability and cost:

__________________________________________________________________________

NAME AND ADDRESS OF PROPOSED JUNIOR SHOWMANSHIP JUDGE including availability and cost:

__________________________________________________________________________

NAME AND ADDRESS OF PROPOSED OBEDIENCE JUDGE including availability and cost:

__________________________________________________________________________

ANY OTHER EVENTS TO BE HELD, PROPOSED JUDGES, PROBABLE DETAILS, ETC.

 ____________________________________________________________________________________________

SOURCE OF RING EQUIPMENT AND OBEDIENCE EQUIPMENT / APPROXIMATE COST (if applicable)

_____________________________________________________________________________

NAMES OF BLACK & TAN SUPPORTERS IN THE AREA EXPRESSING AN INTEREST IN WORKING ON AND/OR EXHIBITING IN THE SPECIALTY, (not just club members)

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

MOTEL/BANQUET POSSIBILITIES, WITH APPROXIMATE COSTS, WITHIN THE GENERAL AREA OF THE SHOW

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

BUDGET, AS DETAILED AS POSSIBLE, INCLUDING SHOW SECRETARY/SUPERINTENDENT COSTS – (separate piece of paper may be attached if necessary)

INCLUDE BELOW INFORMATION REGARDING TRAVEL ACCESS. AUTO, PLANE, ETC. ANY OTHER INFORMATION THAT MAY BE OF HELP OR INTEREST TO THE BOARD (A separate sheet of paper may be used if necessary.)

APPLICANT ‘S SIGNATURE ______________________________ DATE _________________

ADDRESS____________________________________________________________________

CITY______________________________________________ STATE________ ZIP _________

EMAIL ADDRESS_______________________________________________________________

 For Board use only-     Approved_____ Disapproved _____ Date__________________________

 SIGNATURE/CLUB POSITION ____________________________________________________

(form 2/19/2003)

COMMENTS/FOLLOW-UP